Regulations

Section A: Registration and Placement
A.1 Tuition Fees

1.

All tuition fees for EIP courses must be paid in Canadian dollars.

2.

Payment of tuition fees can be made online on the University of Ottawa’s Methods of payment webpage.

3.

A non-refundable deposit of CAN $500 is required to provide students with a Letter of Acceptance and a Visa Purposes Letter.

4.

Students must pay their tuition fees before the first day of classes.

a. No student will be allowed to attend classes until their tuition is paid in full.

b. Sponsored students will not be allowed to attend classes until the Second Language Intensive Programs office has received their financial guarantees, or the students have paid their tuition in full.

For a complete list of our term dates and tuition and withdrawal deadlines, please visit: https://eip.uottawa.ca/en/session-dates-and-fees

5.

The University of Ottawa does not offer financial aid to students in the EIP.

6.

The University of Ottawa will not issue T2202 or T2202A tax forms for the EI

A.2 Health Insurance
1.

All students will be covered by the University’s mandatory health insurance, UHIP (University Health Insurance Plan). The cost for UHIP is in addition to the tuition fees and must be paid upon registration.

For more information on UHIP fees, please visit: https://international.uottawa.ca/en/study-at-uottawa/uhip

A.3 U-Pass

1.

Students registered for the fall winter, and Spring-Summer terms must buy the U-Pass for public transportation on OC Transpo. With the U-Pass, students at the University of Ottawa have the freedom of getting around by bus without worrying about exact fare, buying bus tickets or their next monthly pass. The cost for the U-Pass is in addition to the tuition fees. It must be paid upon registration. For more information on the U-Pass, please visit: http://sfuo.ca/upass/ and https://www.uottawa.ca/university-fees/incidental-fees-undergraduate

2.

Students who bridge into their University of Ottawa program in January can continue to use their U-Pass during the Winter term. 

3.

Students leaving the EIP after the Fall term and not entering their University of Ottawa program will receive a refund of half of their U-Pass fee for the Winter term if they return their U-Pass card.   

A.4 Withdrawals and Refunds

1.

Students who wish to withdraw from the program must submit their withdrawal request via email at eip@uottawa.ca

2.

Students can get a tuition refund (less the non-refundable CAN $500 deposit) if they withdraw (leave) within the first six days of the program. See the EIP dates and fees page for specific dates.  Refunds take 6 to 8 business weeks to process.  For more information on tuition payment deadlines and withdrawals, please visit: https://eip.uottawa.ca/en/session-dates-and-fees

3.

The CAN $500 deposit is non-refundable (cannot be returned).

4.

The CAN $500 non-refundable deposit can be transferred one time only to the following term when the course is offered, if a student’s visas is denied.  Students whose visas are denied must show proof of denial in order for their deposit to be transferred to the next term.

5.

All refunds are processed in the form of a University of Ottawa cheque made payable to the students in question.

6.

Exceptionally, once placement testing has been completed, if teachers and the program manager determine that a student’s level of English is too high for the advanced level or too low for the beginner level, a full refund of all fees paid to date will be refunded to the student.

7.

Second Language Intensive Programs does not provide refunds for textbooks bought for courses.

Section B: Classroom Placement

1.

Students under 18 years of age must have a conditional offer from the University of Ottawa to be admitted to the EIP. Students under 18 years of age who do not have a conditional offer will need to provide high school transcripts (official school reports listing courses and grades received) with their deposit before being admitted to the EIP.

2.

To be guaranteed a place in the program, students must be enrolled in a course 7 days (1 week) before the first day of classes.

To be enrolled, new students with conditional offers must do the following:

a. Complete the online registration form.

b. Pay their CAN $500 non-refundable deposit or submit a financial guarantee (sponsored students only).

c. Attend all the activities during Integration Week (the week before classes).

 

To be enrolled, new students without conditional offers must do the following:

a. Complete the online registration form.

b. Pay their CAN $500 non-refundable deposit or submit a financial guarantee (sponsored students only).

c. Complete the Official Languages and Bilingualism Institute’s Online Placement test.

d. Attend all the activities during Integration Week (the week before classes).

 

To be enrolled, students returning to the EIP from a previous term must do the following:

a. Complete the online registration form.

b. Pay their CAN $500 non-refundable deposit or submit a financial guarantee (sponsored students only).

3.

Class section placements are final. The goal of these placements is to keep class numbers even and to promote diversity (the inclusion of students from different language and cultural backgrounds) in the classroom. For these reasons, students cannot request to move to different classes or to have different teachers.

4.

Students who fail the same course twice may be asked to withdraw from (leave) the program.

5.

To keep their conditional offers from the University of Ottawa, students must be enrolled in EIP courses no later than the start date of their admission offer.

 

Students who have conditional offers for the Fall term can, however, start the EIP in the preceding Spring-Summer term.

6.

The Official Languages and Bilingualism Institute (OLBI) reserves the right to remove students from any program or course at any time should it be determined that their conduct (behaviour) is disruptive (troublemaking) for teaching staff and is interfering with their classmates’ academic performance. Admission to any future terms may be refused for the same reasons.

Section C: Academics

1.

Attendance is counted from the first day of the program. Students must attend at least 85% of the program. Students who miss more than 15% of the program will not be allowed to pass the course.

Students who arrive after the start of class or after the end of the break will be marked absent for half a class (0.75 hours).

The 15% of permitted absences includes missing a class or being late for any reason (illness, doctor’s visits, embassy visits, etc.).

Students may be excused for religious holidays recognized by the University of Ottawa. This day will not be counted as an absence. Students must advise their teachers in a letter or by email at least 1 week in advance.

2.

The passing grade is 70%. Students who score 85% or above will be permitted to skip a level.

3.

Students must be in attendance for all midterm and final exams. Absences will only be excused for medical reasons and require a doctor’s note. Travel is not considered to be an acceptable reason for missing an exam.

4.

Academic Fraud (cheating) is not tolerated at the University of Ottawa. Engaging in academic fraud can result in severe consequences. Please read the University’s policy on plagiarism.www.uottawa.ca/plagiarism.pdf

5.

Students enrolled in the EIP are expected to behave in a mature, respectful, and cooperative manner at all times. This includes attending class regularly and on time, turning off cell phones during class, using only English in class, and behaving in a respectful manner towards classmates, teachers, and administrative staff.

Section D: Bridging

1.

To bridge into undergraduate programs, students must be enrolled in ESL0140 and receive a minimum overall grade of 70%, a minimum grade of 70% on the final integrated writing exam, and a minimum attendance of 85%.

Exceptionally, and at the professional discretion of the Second Language Intensive Programs office, students enrolled in ESL0130 can be considered as candidates for bridging in special circumstances.

2.

Final integrated writing exams at ESL0140 are evaluated by OLBI’s Language Testing Services. Based on the results of these exams, students may be required to complete one or both of the following courses during their first year of undergraduate programs:

ESL 2121: Reading and Writing Skills for Second Language Learners

ESL 2361: Writing Skills for Second Language Learners: Advanced Level 1

3.

Students must contact their specific program/faculty advisors for information on bridging requirements.

Section E: Communication

1.

Students wishing to meet with the Manager or the Academic Services Coordinator must book an appointment through the Operations Assistant or front-line staff at least 24 hours in advance.

2.

The staff at Second Language Intensive Programs will make every effort to respond to emails and telephone messages in good time. All emails and telephone messages have a two business day response time.

3.

Students enrolled in the EIP must speak only English in the classroom. They are also strongly encouraged to speak English at the administrative office, the Julien Couture Resource Centre, and during socio-cultural activities.

4. The Second Language Intensive Programs office cannot legally provide any assistance with visa and immigration matters.
Section F: Progress Reports, Forms and Requests

1.

The office will send final progress reports and certificates to students within ten business days after the final day of the term. All reports and certificates are sent by mail to the student address on file. Students are responsible for keeping their address information up-to-date on uoCampus.

2.

Second Language Intensive Programs will not submit students’ reports or transcripts (official reports on the record of a student, listing courses and grades received) to other universities.

3.

Mailed documents that are returned because of an incorrect mailing address will be given only to the students themselves, in person, or by sending the documents to a new address. Returned mail and/or letter can be picked up exceptionally by a family member or a friend at the written request of the student. A name must be given in advance and the person’s ID will be checked.

4.

Standardized letters can be produced within two business days and free of charge. Students can send their requests by e-mail.

5.

Requests for forms or letters MUST be made by the students, not by anyone else.

For complete regulations, please refer to the University of Ottawa’s Policies and regulations.

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